Policies and Procedures for Handling Allegations of Author Misconduct

Editors and Editorial Staff of the “Journal of Horticultural Science & Technology” have a responsibility to ensure that allegations of scientific misconduct are properly investigated. Ethics in Publishing: Policies and Procedures for Handling Allegations of Author Misconduct has been developed to help Editors and Editorial Staff deal with ethical issues related to the Society’s journal.

Expectations for Publishing in JHST

The “Pakistan Society for Horticultural Science” expects authors submitting to and publishing in “Journal of Horticultural Science & Technology” adhere to ethical standards for scholarship and to ensure that the work they submit to or publish in the journals is free of scientific misconduct. Authors are expected to

  • Take credit only for work that they have produced.
  • Properly cite the work of others as well as their own related work. It is the responsibility of the authors, not the Society or the editors or reviewers, to ensure that relevant prior discoveries are appropriately acknowledged with the original citations in manuscripts submitted for publication.
  • Submit only original work to the journals, no part of which has been previously published in print or online as, or is under consideration as, a peer-reviewed article in another journal, as a non-peer-reviewed article (such as a review) in another journal, or as a book chapter.
  • Determine whether the disclosure of content requires the prior consent of other parties and, if so, obtain that consent prior to submission.
  • Maintain access to original research results; primary data should remain in the laboratory and should be preserved in accord with funder requirements.
  • Ensure adherence to journal authorship and image preparation policies as outlined in the ‘Guide to Authors’ of “Journal of Horticultural Science & Technology”.

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All authors of articles submitted for publication assume full responsibility, within the limits of their professional competence, for the accuracy of their paper.

Instances of possible scientific misconduct related to papers submitted to or published in “Journal of Horticultural Science & Technology” will be addressed by following the procedure outlined below.

Procedure for Addressing Allegations of Scientific Misconduct or Other Ethical Violations

Scientific misconduct in publishing includes but is not limited to

  • Fraud: fabricating a report of research, suppressing, or altering data, or inappropriately manipulating images.
  • Duplicate publication: publication of the same article first in an “Journal of Horticultural Science & Technology” and subsequently in another journal or vice versa.
  • Simultaneous submission to more than one journals.
  • Plagiarism: taking material from another’s work and submitting it as one’s own.
  • Self-plagiarism: republishing one’s own material that has previously been published elsewhere in the primary literature without citing the earlier publication.

Procedure for handling allegations of misconduct

  1. All allegations of scientific misconduct or ethical violation will be referred to the President of the Society. Persons making oral allegations will be advised by the President that no action will be taken by the Society unless the allegation is made in writing.
  2. The President will consult with the Editor-in-Chief to determine whether to take direct action or to convene an Ethics Review Committee constituting an editorial board member from the JHST, Editors-in-Chief of JHST (ex officio, nonvoting), and the President of the Society (ex officio, nonvoting).
  3. Depending on the outcome of point 2 above, the President will refer allegations to the Ethics Review Committee, which will determine whether further action is necessary.
  4. If further action is deemed necessary, the President shall notify the author in writing of the allegations. The author shall be given the opportunity to respond to the allegations in writing within 30 days.
  5. The Ethics Review Committee shall consider all relevant information, including any response received from the author, in making its findings.
  6. The Ethics Review Committee shall determine the appropriate course of action, which can range from simply returning the manuscript to the author to prohibiting further publication. The President, after discussion with General Body members, if legal review is necessary before the Society takes action. It is important to recognize that the Society’s investigation shall focus on its concerns as a publisher and that the appropriate course of action shall not exceed the constraints of this interest. If deemed appropriate, the author’s home institution may be notified. Notification of the home institution will be informational only, so that the home institution is free to consider an independent investigation.
  7. Once a decision is made, the author will be notified in writing of the decision and of any action that will be taken by the Society. In the event of an adverse decision, the author may appeal to the Board of Directors. Such an appeal must be filed within 14 days of receipt of the decision. The procedures for the appeal shall be determined by the Board of Directors.

All information relating to allegations and subsequent inquiries will be kept confidential by the Ethics Review Committee, any other Society members, and staff working on the matter and will not be disclosed to any third parties, unless considered necessary according to points 6 and 7. All actions, including telephone calls, must be documented for all situations, even those resolved immediately. Copies of correspondence should be sent to the Society’s Secretary Information. A summary of alleged scientific misconduct or ethical violations, but with no names and other identifiers, should be part of the journal staff report that is delivered to the Society’s Secretary Information.